Free download
Format: CSV · File: freelancer-expense-tracker.csv
Download Freelancer Expense Tracker Template UK
No signup required. Free to use, share, and adapt for your own freelance business.
What's inside
Pre-built categories: Software, Travel, Home Office, Equipment, Professional fees, Subsistence, Mileage, Insurance, Bank charges, Marketing. Formula-ready SUM row for totals. Compatible with Excel, Google Sheets, Numbers.
How to use it
Download the file, then open it in your preferred tool (Excel, Google Sheets, or Numbers). All fields are editable. Extend rows or add columns as your business grows.
This template is one of 10 free resources in the FreelanceToolkit UK library. All designed for UK freelancers and small businesses in the 2025/26 tax year.
Related on FreelanceToolkit UK
Yes — the columns match what HMRC expects for self-employment expense records. You should also retain receipts/invoices for at least 5 years after the 31 January filing deadline.
Mileage tracks miles in your personal vehicle (claim at 45p per mile for first 10,000 business miles, 25p thereafter). Travel tracks other travel costs (train, bus, taxi, flights).
Almost never. Home broadband is shared — apportion based on realistic business use (often 30-60% for freelancers working from home). Set the Business Use % column accordingly.
For very simple operations, a well-maintained spreadsheet is HMRC-compliant. Once you're VAT-registered or invoicing more than 10-15 times a month, dedicated accounting software (FreeAgent, Xero, QuickBooks) usually saves more time than it costs.
Yes — the CSV is fully editable in Excel, Google Sheets, Numbers, or any spreadsheet software. Rename columns, add new categories, or extend rows as needed.
See also: New Freelancer Starter Pack — UK 2025/26 — related guide from FreelanceToolkit UK.